• Housekeeping items
  • The meeting is calendarized with clear location or online link
  • Only those required to attend the meeting should be invited and expeced
  • No one needs reminders to attend the meeting
  • If meeting is online tech set up is done before and everyone keeps themselves on mute when not speaking to avoid disturbance
• Timing
  • Meeting has defined start and end time
  • Meeting starts 1 min before time and ends 5 mins before time
  • If running late people inform the entire group (not one single person) before hand
• Rules
  • There is a meeting owner who is responsible for the smooth functioning of the meeting
  • There is a person assigned to take minutes of the meeting - This should not be done on pen and paper and should be done in a shared document format
  • There is clear agenda for the meeting - Ideally circulated before time or discussed as the 1st item
  • If something is being presented - It should be sent as a pre read, members should read before hand and be prepared for the meeting
  • If it is review - Previous action items are discussed as the 1st item on the agenda
  • There should be space for everyone to express their views and opinions in a respectful manner if they wish to do so
  • Long monologues that take away from the agenda of the meeting should be avoided at all costs
  • Meeting should end with summarization, with clear actionable and FPR defined
• Conclusions
  • Meetings are a great tool to collaborate, exchange ideas and have enriching discussions
  • Meetings which can be avoided via an email should be avoided at all costs
  • People should smile, make eye contact, listen and pay attention to their collegues during the meeting
  • Usage of phones / technology that take away from the meeting should be avoided at all costs